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Published on December 3rd, 2014 | by Greg


Xerox DocuMate 3120: A Compact Small Office Scanner

Small businesses go through a lot of documents, of all sizes, shapes, and colors (or lack thereof).  And this is true whether you’re dealing with invoices and receipts, legal forms or contracts, no matter what industry your business is in. We’ve reviewed dozens of scanners, and they fall into a few categories- flatbeds, the portable kind (perfect for on-the-road use at conventions and conferences), or stand-alone models meant for desk SOHO/SMB use or even heavy-duty personal use. Today, we’ve got one of the latter, ideal for stepping up from a multi-function printer that doesn’t satisfy your scanning needs.

The Xerox DocuMate 3120 is the latest from the company that also offers a wide range of other models. We reviewed the predecessor, the DocuMate 3115 a few years ago, and it’s nice to see some solid changes and improvements. The key features that matter with a scanner like this are speed, speed, and speed- with accuracy and durability following a bit behind. After all, if you’ve got a pile of documents, you don’t want to wait for them to show up on your screen. And with an all-around time of about 20 ppm in simplex (single side) or duplex mode, the 3120 can certainly keep your workflow moving.

Capable of scanning in up to 600 dpi, the ratings are for the faster but lower-quality 200 dpi. With an automated document feeder that can hold up to 50 sheets and a duty cycle rating of 3000 pages per day, this is more scanner than most folks will need. As with others in this class, the Xerox DocuMate 3120 isn’t built for scanning photographs, but can do an OK job in a pinch. The OCR capabilities matter much more, and you’re able to create searchable PDFs thanks to an excellent suite of included applications, like Nuance OmniPage Pro and Nuance PaperPort. It does take quite a bit longer than, say, Fujitsu’s ScanSnap line at creating them though. OCR was accurate- very similar to other scanners which use this software- and generally scanners have trouble with non-standard characters, some fonts, and some paper types.

There is no business card management software included, though you can scan cards fairly easily. If they make up a large portion of your scanning needs, there are dedicated, faster, smaller, and less expensive options available. Otherwise, the Xerox DocuMate 3120 offers a pretty good value proposition- it won’t impress but didn’t disappoint either. We would’ve like some cosmetic touches, but it’s built pretty tough for regular use. Available now, online and in stores, for around $379.

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About the Author

Greg dreamed up the idea for the Truly Network while living in Hawaii, which began with a single site called TrulyObscure. In 2010, when advertisers and readers were requesting coverage beyond the scope of that site, TrulyNet was launched, reaching a broader audience over a variety of niche sites. Formerly the head technology correspondent for the Des Moines Register at age 16, he has since lived and worked in five states and two countries, helping a list of organizations and companies that includes the United States Census Bureau, TripAdvisor, Events Photo Group, Berlitz, and Computer Geeks. He also served as the Content Strategy Manager for HearPlanet, a multi-platform app that has reached over a million users and has been featured in the New York Times, Hemispheres Magazine, National Geographic Adventure, Fox Business News, PC Magazine, and even Apple’s own iPhone ads. Greg has written as a restaurant critic and feature journalist for a number of national and international publications, including City Weekend Magazine, Red Egg Magazine, the Newton Daily News, Capital Change Magazine, and an arm of China Daily, Beijing Weekend. In addition, he has served as a consulting editor for the Foreign Language Press of Beijing, as well as a writer and editor for the George Washington University Hatchet, the school newspaper of his alma mater. Originally from Iowa, Greg is currently living in the West Village of Manhattan.

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